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1. SCOPE AND APPLICABILITY
This Policy applies to all personal information collected:
● Online via the Services
● Offline in connection with competitions, events, or promotions
● Through third-party partners acting on our behalf
This Policy does not apply to:
● Third-party websites or platforms not controlled by us
● Information collected by partners acting as independent controllers
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2. CATEGORIES OF PERSONAL INFORMATION COLLECTED
We collect the following categories (as defined under CPRA):
A. Identifiers
● Name, email address, phone number, mailing address
● IP address, device identifiers
B. Commercial Information
● Competition entries, submission details
● Purchase and transaction records
C. Internet or Network Activity
● Browsing behavior, interaction data, referring URLs
D. Professional Information
● Business name, brand affiliation, license status (if applicable)
E. Sensitive Personal Information (Limited Use)
● Payment-related data (processed by third parties)
● Age verification (21+)
We do not collect sensitive personal information beyond what is reasonably necessary.
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3. SOURCES OF INFORMATION
We collect personal information from:
● You directly (forms, entries, purchases)
● Automatically (cookies, analytics tools)
● Service providers and partners
● Public or commercial sources (where lawful)
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4. PURPOSES FOR PROCESSING
We process personal information for legitimate business purposes, including:
● Administering competitions, sweepstakes, and promotions (including AMOE entries)
● Verifying eligibility and compliance with rules
● Processing transactions and delivering services
● Communicating with participants, sponsors, and partners
● Marketing, advertising, and audience development
● Analytics, product improvement, and fraud prevention
● Legal compliance, risk mitigation, and enforcement of agreements
We will not use personal information for materially different purposes without notice.
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5. DISCLOSURE OF PERSONAL INFORMATION
We disclose personal information to:
A. Service Providers (Processors)
Bound by contractual obligations to process data solely on our behalf.
B. Business Partners
Including event partners, judges, labs, retailers, sponsors, and venues—only as necessary for program execution.
C. Public Disclosure (CRITICAL)
By entering competitions or promotions, you explicitly consent that certain information may be publicly disclosed, including:
● Name, brand name, likeness
● Entry details, product information
● Award status and results
This is a material condition of participation.
D. Legal Obligations
To regulators, law enforcement, or courts as required.
E. Corporate Transactions
In connection with mergers, acquisitions, or asset sales.
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6. SALE / SHARING OF PERSONAL INFORMATION
Under CPRA definitions:
● We do not “sell” personal information for monetary consideration.
● We may “share” personal information for cross-context behavioral advertising.
You have the right to opt out via:
[Do Not Sell or Share My Personal Information] link on our website.
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7. DATA RETENTION POLICY
We retain personal information only as long as necessary to:
● Fulfill the purposes outlined herein
● Maintain business and financial records
● Comply with legal, tax, and regulatory obligations
● Defend against legal claims
Retention periods are determined based on risk exposure, legal requirements, and operational necessity.
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8. DATA SECURITY DISCLAIMER
We implement commercially reasonable safeguards, including administrative, technical, and physical protections.
HOWEVER:
● No system is completely secure
● Transmission of data is at your own risk
● We disclaim liability for unauthorized access except where required by law
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9. CALIFORNIA PRIVACY RIGHTS (CCPA/CPRA)
California residents have the right to:
● Know and access personal information
● Request deletion (subject to legal exceptions)
● Request correction
● Opt out of sale/sharing
● Limit use of sensitive personal information
● Non-discrimination
To exercise rights:
info@calcannabisawards.com
We reserve the right to:
● Verify identity before fulfilling requests
● Deny requests as permitted by law
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10. COOKIES AND TRACKING TECHNOLOGIES
We use cookies, pixels, and similar technologies for:
● Website functionality
● Analytics and performance
● Advertising and remarketing
You may control cookies through browser settings or consent tools.
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11. DO NOT TRACK SIGNALS
We do not currently respond to “Do Not Track” browser signals due to lack of uniform standards.
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12. CHILDREN / AGE RESTRICTION
The Services are intended strictly for individuals 21 years of age or older.
We do not knowingly collect data from minors. If discovered, such data will be deleted.
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13. THIRD-PARTY SERVICES DISCLAIMER
We are not responsible for the privacy practices of third parties, including:
● Payment processors
● Social media platforms
● External websites
Your interactions with those services are governed by their policies.
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14. MARKETING AND COMMUNICATIONS CONSENT
By providing your contact information, you consent to receive:
● Promotional communications
● Event updates
● Partner-related marketing (where permitted)
You may opt out at any time; however, transactional communications will continue.
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15. PUBLICITY RELEASE & WAIVER (HIGHLY PROTECTIVE)
By participating in any competition, promotion, or event, you grant CCA:
● A perpetual, irrevocable, worldwide, royalty-free license to use your:
○ Name
○ Likeness
○ Business identity
○ Submitted content
For promotional, commercial, editorial, and marketing purposes without additional compensation, unless prohibited by law.
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16. LIMITATION OF LIABILITY
To the maximum extent permitted by law:
● We are not liable for indirect, incidental, or consequential damages arising from data use
● Our liability is limited to the amount paid (if any) for Services
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17. INDEMNIFICATION
You agree to indemnify and hold harmless CCA and its affiliates from any claims arising out of:
● Your submissions
● Your misuse of the Services
● Your violation of applicable laws or rights of others
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18. GOVERNING LAW & VENUE
This Policy is governed by the laws of the State of California, without regard to conflict of law principles.
Any disputes shall be resolved in courts located in California, unless otherwise required by law or arbitration provisions in the Terms of Use.
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19. CHANGES TO THIS POLICY
We reserve the right to modify this Policy at any time. Updates will be posted with a revised “Last Updated” date.
Continued use constitutes acceptance.
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20. CONTACT INFORMATION
California Cannabis Awards
Produced by Fair Play Ventures, LLC
info@calcannabisawards.com